Feature group · Automatic
Automated send-out and reminders that just work
HR teams waste hours manually managing survey schedules, sending reminders and updating employee data every month. The administrative burden steals time from the work that actually matters: using insights to improve culture and well-being instead of managing survey logistics.
What's inside
12 features making it real.
01
Set it and forget it with smart survey automation
Zoios handles survey timing automatically, sending pulse surveys on a Tuesday mid-month for optimal response rates and comparable data. The platform manages the schedule for the whole year, adjusting for holidays and ensuring consistent intervals. You can also choose quarterly or custom frequencies, or skip specific months with one click, giving you effortless automation with full control.
02
Boost response rates without lifting a finger
Zoios automatically sends reminders to employees who have not yet completed the pulse survey, with strategic timing to maximise participation. Reminders go out one and two days after the initial survey, creating a brief but intense window that drives completion. The system respects time zones and stops once someone has answered, ensuring high-quality data without manual follow-up from HR.
03
Keep age and tenure data fresh without manual work
Zoios automatically updates employee age and tenure segments as time passes, so you do not have to maintain the data by hand. The platform calculates the demographics from start dates and birthdates synced from your HR system, keeping engagement data current. You can always segment by accurate tenure bands (0-6 months, 6-12 months and so on) without spreadsheet updates or imports.
04
Enable secure one-click login for your entire organisation
Zoios supports Azure AD (Entra ID) single sign-on so employees can access the platform with their Microsoft credentials, no separate password. SSO gives IT centralised control over application access and a seamless login experience for users. This enterprise-grade authentication makes Zoios easier to deploy, improves security and removes the friction that could otherwise stop managers from regularly checking their team's engagement data.
05
Choose your anonymity limit to balance trust and team insights
Zoios lets you set the anonymity threshold to fit your organisation, protecting employee privacy while maximising actionable insight. Smaller thresholds (3 to 4 people) mean more teams can see their pulse data and act on it. Larger thresholds (5 to 7 plus) give stronger anonymity at the cost of fewer small teams seeing results. Comments are extra protected and only segmented by organisational structure, so honest feedback stays honest.
06
Get specific action suggestions tailored to your data
Zoios delivers personalised recommendations based on your engagement data, telling managers and HR exactly what to focus on to improve well-being. Instead of generic advice, the AI coach analyses your team's driver scores, comments and patterns and suggests concrete next steps like 'Focus on recognition in your next team meeting' or 'Address workload concerns with your two senior engineers.' These contextual recommendations turn data into action and help busy leaders prioritise the right conversations.
07
Analyse engagement across gender, age, and other demographics
Zoios enables segmentation by demographic attributes like gender, age groups and expat status so you can identify engagement gaps across employee populations. Understanding how well-being differs by demographics helps you spot inclusion issues and tailor your people strategy. For example, discovering that women score 10 points lower than men on well-being reveals an equity issue that organisational data alone would hide.
08
Get real-time engagement insights the moment surveys close
Zoios generates live dashboards and visualisations the instant employees complete the pulse survey, no waiting for manual analysis or report compilation. HR and managers see up-to-date well-being scores, trends and comments in real time without touching Excel or building presentations. Immediate access means you can respond to engagement issues quickly and make data-driven decisions without delay.
09
Sync employee data automatically from 60+ HR platforms
Zoios integrates with over 60 HR information systems including HiBob, Personio, BambooHR, Workday and SAP SuccessFactors and syncs organisational structure and demographics automatically. The integration updates daily, pulling in department changes, new hires and demographic data without manual CSV uploads. You eliminate double entry, keep segmentation current and make Zoios easy to deploy regardless of your existing HR stack.
10
See company-wide engagement health at a glance
Zoios provides immediate organisational-level insight, showing overall well-being, strain and eNPS across the company the moment responses come in. The dashboard highlights your strongest and weakest drivers, response rate and a comparison with previous measurements, with no manual calculation. The instant company view helps executives and HR quickly assess organisational health and identify the biggest opportunities for cultural improvement.
11
Catch engagement shifts before they become problems
Zoios tracks engagement metrics over time and highlights significant trends in company or team scores, helping you spot deteriorating well-being early. The platform shows whether scores are improving, declining or stable, with visual indicators that draw attention to meaningful change. By surfacing trends automatically, you can be proactive about engagement issues rather than reactive, intervening when scores start to slip instead of waiting until you have a real problem.
12
Give the right people the right level of data access
Zoios provides role-based access control with admin, full access, manager and employee roles, so everyone sees the engagement data appropriate for their position. Admins (typically HR) get full platform access, executives get company-wide viewing rights, and managers see only their team's results within the anonymity threshold. The tiered system maintains security and privacy while distributing insight to the leaders who can act on it, balancing transparency with appropriate confidentiality.
HR teams are drowning in administrative work. Manually managing survey schedules, sending reminders, updating employee demographics and chasing down managers to review results wastes hours every month. Time you could spend actually improving culture instead of managing spreadsheets.
Zoios eliminates the busywork with intelligent automation that handles the heavy lifting. The platform manages your entire survey calendar, automatically sending pulse surveys mid-month on Tuesdays for optimal response rates. Employee reminders go out automatically with strategic timing to maximise completion without overwhelming people. Age and tenure segments update themselves daily based on your HR system data.
But automation does not mean loss of control. Skip months with one click when it makes sense for your business. Switch between monthly, quarterly or custom schedules as your needs evolve. The system handles time-zone differences automatically, ensuring employees in Singapore and New York both receive surveys at 9 a.m. their time.
The impact? What used to take 4-5 hours of manual work every month now happens automatically in the background. Your HR team saves dozens of hours per year while achieving higher response rates and more reliable data. That is time you can reinvest in the work that actually matters, using insights to improve well-being instead of managing survey logistics. Automation is not about doing less, it is about focusing your energy where it creates real value.
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